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Discover Shadow IT and Eliminate Risk

Discover Shadow IT and eliminate security risk and compliance issues with having hidden apps running in your environment. Show strong audit controls and stay on top of your SaaS environment.

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Identify, Track, and Manage Shadow IT with SaaSLicense Discovery

Discover Shadow IT by connecting accounting applications to identify and take action on purchased software outside of the normal buying channels. Identify Shadow IT with IT-related hardware or software by a department or individual so the IT or security group within the organization can manage security and compliance. The main area of concern today is the rapid adoption of cloud-based services. The growth of shadow IT has accelerated with the consumerization of information technology. Users have become comfortable downloading and using apps and services from the cloud to assist them in their work.   READ ARTICLE ON SHADOW IT

Discover Hidden Apps with your ERP Applications

The SaaSLicense Discovery module alerts users when unregistered applications are identified through expense report data comparisons. These discoveries empower your IT team to get ahead of these unsanctioned expenses, and not try to stop it, but rather get control of the risk, inventory the application, do a proper security review and most importantly help control the on-going SaaS cost.

Through the SaaSLicense-NetSuite integration, customers are able to seamlessly support Application Discovery by flagging applications which are:

#1) being used and expensed by your employees and

#2) are not currently part of your SaaSLicence registered application cataloged.

Through the SaaSLicense-Expensify integration, customers are able to seamlessly support Application Discovery by flagging applications which are:

#1) being used and expensed by your employees and

#2) are not currently part of your SaaSLicence registered application cataloged.

 

Through the SaaSLicense-Concur integration, customers are able to seamlessly support Application Discovery by flagging applications which are:

#1) being used and expensed by your employees and

#2) are not currently part of your SaaSLicence registered application cataloged.

Concur

Custom Accounting Applications

Through the SaaSLicense we can integrate GL codes uploaded through excel spreadsheets, customers are able to seamlessly support Application Discovery by flagging applications which are:

#1) being used and expensed by your employees and

#2) are not currently part of your SaaSLicence registered application cataloged.

Common Questions about Shadow IT

Shadow IT includes all forms of IT-related activities and purchases that the IT department isn’t involved in. These purchases can consist of:

  • Hardware: servers, PCs, laptops, tablets, and smartphones
  • Off-the-shelf packaged software
  • Cloud services: including software as a service (SaaS), infrastructure as a service (IaaS), and platform as a service (PaaS)

Cloud services, especially SaaS, have become the biggest category of shadow IT. The number of services and apps has increased, and staff members routinely install and use them without involving the IT group.

Serious security gaps may result when an IT department doesn’t know what services and applications are being adopted. “App sprawl,” wasted time and money, and collaboration inefficiencies are other common problems.

Any application that a department or end user adopts for business purposes without involving the IT group is considered a shadow IT application. These applications fall into three major categories:

  • Cloud-based applications accessed directly from the corporate network
  • Cloud-based, connected applications that are accessed with an OAuth token (using the credentials from a core SaaS application like Microsoft Office 365 or Google’s G Suite)
  • Off-the-shelf (packaged) software purchased by a department or end user and loaded onto the system. This type is rare now because of the popularity of SaaS solutions.

With the consumerization of IT, hundreds of these applications are in use at the typical enterprise. The lack of visibility into them represents a security gap. Although some applications are harmless, others include functionality such as file sharing and storage, or collaboration, which can present big risks to an organization and its sensitive data. IT and security departments need to see what applications are being used and what risks they pose.

OAuth-enabled applications are convenient because they use existing credentials. But they also include permissions to access information in the core application (Office 365 and G Suite, for example). These permissions increase the attack surface and can be used to access sensitive data from file-sharing and communication tools. OAuth-enabled applications communicate cloud to cloud, so they don’t hit the corporate network. They are a blind spot for many organizations. Recent OAuth-related attacks have highlighted the need for better visibility and control of these connected apps.

Users are now empowered to quickly and easily get tools that make them more productive and help them interact efficiently with co-workers and partners without having to work with IT.

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